CorpraHire terms and conditions

1. Definitions

In these Terms and Conditions, the following words and phrases shall mean:

1.1 "Client" means the person, firm, company or other entity (or their duly authorised agent) hiring Equipment or Services from CorpraHire.

1.2 "CorpraHire", "we", "us" or "our" refers to CorpraHire and its associated business entities.

1.3 "Equipment" means all items specified in the quotation and Contract, including but not limited to dance floors, staging, technology, components, furniture, scenery, linen/material, and any other items provided by CorpraHire.

1.4 "Hire Period" or "Rental Period" means the agreed duration from delivery/collection to return of the Equipment as specified in the Contract.

1.5 "Contract" means the agreement between CorpraHire and the Client regarding the hire of Equipment and/or provision of Services.

1.6 "Charges" means all fees and costs as shown in the quotation or Contract.

1.7 "Services" means any services provided by CorpraHire including but not limited to delivery, setup, operation, and bump-out of Equipment.

1.8 "Event" means any function, gathering, party, or event for which the Equipment is hired or Services are provided.

1.9 "Venue" or "Site" means any location where an Event takes place or Equipment is delivered.

1.10 "Setup" and "Bump Out" refer to the installation and removal of the Equipment, respectively.

2. Formation of contract

2.1 This Contract becomes binding between CorpraHire and the Client upon:

• Written acceptance of the quotation (including by email or electronic means)
• Verbal acceptance of the quotation
• Taking delivery or collection of the Equipment
• Payment of any deposit requested

2.2 The Client acknowledges that by accepting delivery/collection of the Equipment, they confirm the Equipment is in good repair, order and condition, suitable for their requirements, and no claim or objection thereafter shall be admissible except as provided in these terms.

2.3 Bookings remain unconfirmed and Equipment unreserved until the Contract is accepted and any requested deposit is paid.

3. Payment terms

3.1 Payment Schedule:

• All charges must be paid in full fourteen (14) days before the event, unless otherwise agreed in writing
• A deposit may be required at CorpraHire's discretion for booking confirmation
• Deposits are non-refundable unless otherwise stated or as provided under Force Majeure provisions

3.2 Late Payment:

• If any invoiced amount remains unpaid sixty (60) days after the event date or booking completion, a late payment fee of 9% per annum, calculated daily, will be applied to the outstanding balance
• This fee is calculated daily and invoiced separately, accruing until payment is received in full.
• CorpraHire reserves the right to recover all costs including but not limited to debt recovery fees, legal fees incurred in recovering outstanding amounts

3.3 Payment Methods:

• Credit/debit card processing fees may apply for payments of $1,500 or greater
• Direct debit payments are available free of charge

4. Equipment hire obligations

4.1 Ownership: All Equipment remains the property of CorpraHire at all times. The Client has no legal or equitable interest in the Equipment.

4.2 Client Responsibilities During Hire Period:
The Client must:

• Use the Equipment in a proper manner and only for its intended purpose
• Keep the Equipment in good condition and secure at all times
• Not attempt to repair, modify, alter, or tamper with any Equipment
• Not sell, re-hire, sub-let, mortgage, or lend any Equipment without written consent from CorpraHire
• Not remove any labels, serial numbers, or identifying marks from the Equipment
• Not remove Equipment from the Greater Perth Area without written permission
• Ensure anyone who operates the Equipment is suitably qualified to do so
• Immediately notify CorpraHire of any damage, loss, or malfunction (within 24 hours)
• Return all Equipment in the same condition as delivered (reasonable wear and tear excepted)

4.3 Inspection: The Client must inspect Equipment upon delivery/collection to verify it is complete, in accordance with the Contract, and in good working order. Acceptance constitutes approval of condition and suitability.

4.4 Security Bond: CorpraHire reserves the right to charge a security bond and withhold funds for:

• Damage to Equipment
• Loss of Equipment or components
• Late return of Equipment
• Cleaning fees

5. Delivery, setup, and bump-out

5.1 Timing:

• Delivery, setup, and bump-out times must be agreed upon at booking
• The Client must ensure CorpraHire has access to the Site at all specified times
• Any delays not caused by CorpraHire may result in additional charges

5.2 After-Hours Fees:
Setup or bump-out between 8 pm and 7 am incurs an additional fee of $500 plus GST per instance

5.3 Site Requirements:
The Client must:

• Provide safe and adequate access for delivery, installation, and removal of Equipment
• Ensure the Site is safe and compliant with all applicable health and safety regulations
• Provide all necessary facilities in good working order
• Ensure suitable environmental conditions for Equipment (including weather protection for outdoor events)

5.4 CorpraHire reserves the right to refuse or terminate Services if the Site is deemed unsafe or unsuitable, with the Contract remaining enforceable.

6. Returns and late fees

6.1 Equipment must be returned by 12 noon on the specified return date unless otherwise agreed.

6.2 Late returns will incur:

• An additional full day's hire charge for each day or part thereof
• Any cross-hire costs if CorpraHire needs to source replacement Equipment for other clients
• Associated costs and losses incurred by CorpraHire

6.3 Equipment must be returned in the same condition as delivered, including:

• Cleaned and free from debris
• Cables properly rolled
• All components accounted for

7. Damage, loss and liability

7.1 Client Liability:
The Client is responsible for:

• All Equipment from delivery/collection until returned to CorpraHire
• Any damage (beyond reasonable wear and tear) or loss during the Hire Period
• Damage or loss caused by the Client, their staff, guests, or venue
• The full replacement cost of lost, stolen, or irreparably damaged Equipment
• All repair costs for damaged Equipment

7.2 Insurance:

• The Client must ensure adequate insurance coverage is in place for the Equipment during the Hire Period
• The Client is responsible for all insurance deductibles and excess payments

7.3 Indemnity:
The Client indemnifies CorpraHire against all claims, costs, and liabilities arising from:

• Use or possession of Equipment during the Hire Period
• Any injury to persons or damage to property
• Breach of any terms of this Contract
• Third-party claims of any nature

7.4 Limitation of Liability:

• CorpraHire is not liable for any injury, loss, damage, or consequential losses arising from Equipment use
• CorpraHire takes no responsibility for the success or failure of any Event

8. Cancellation and amendments

8.1 Cancellation Fees:
Written notice of cancellation is required. Cancellation fees apply as follows:

• 29+ days before event: 25% of total Charges
• 15-28 days before event: 50% of total Charges
• 14 days or less before event: 100% of total Charges
• Plus all third-party costs and custom manufacturing costs regardless of notice period

8.2 Amendments:

• Changes to bookings must be agreed in writing and may incur additional charges
• CorpraHire reserves the right to adjust pricing for changes to specifications, times, or dates

8.3 COVID-19 Provisions:
If a government-mandated lockdown or restriction prevents the Event, CorpraHire may:

• Hold the deposit as credit for rescheduling, or
• Refund the deposit minus expenses incurred to date

9. Equipment substitution

9.1 CorpraHire reserves the right to substitute Equipment with items of comparable or superior quality, with notification to the Client where practicable.

10. Access and inspection rights

10.1 CorpraHire reserves the right to:

• Inspect Equipment at any time during the Hire Period
• Enter premises to inspect, test, or repossess Equipment
• Repossess Equipment if any terms are breached

10.2 The Client agrees to provide peaceful access and indemnify CorpraHire against any claims arising from such access.

11. Compliance and licenses

11.1 The Client is responsible for:

• Obtaining all necessary licenses for performances and reproductions (including OneMusic Australia and ACMA licenses)
• Ensuring compliance with all applicable laws and regulations
• Meeting all occupational health and safety requirements

12. Recordings and marketing

12.1 CorpraHire may use photos, videos, and content from Events for marketing purposes unless the Client provides written objection.

12.2 CorpraHire may request access to any media from an event their equipment is involved in for marketing purposes

13. Force majeure

13.1 CorpraHire shall not be liable for any failure to perform obligations due to circumstances beyond reasonable control, including but not limited to:

• Acts of God, natural disasters
• War, terrorism, civil unrest
• Government restrictions or regulations
• Strikes or industrial action
• Pandemic-related restrictions

14. General provisions

14.1 Governing Law: These terms are governed by the laws of Western Australia, and parties submit to the exclusive jurisdiction of Western Australian courts.

14.2 Severability: If any provision is invalid or unenforceable, it shall be severed without affecting the remaining terms.

14.3 Authority: Any agent signing for the Client is deemed to have authority to bind the Client to these terms.

14.4 Waiver: No indulgence or delay by CorpraHire constitutes a waiver of rights under this Contract.

14.5 Documentation: CorpraHire will provide reasonable safety and insurance documentation. Additional venue-specific documentation may incur fees.

14.6 Identification: The Client agrees to provide photo identification and acknowledges CCTV recording at CorpraHire premises.

15. Modern slavery

15.1 CorpraHire takes all reasonable steps to ensure no modern slavery exists in our supply chains or operations and will respond to reasonable compliance requests.

16. Acceptance

16.1 By hiring Equipment or Services from CorpraHire, the Client agrees to be bound by these Terms and Conditions in their entirety.